Art across every office, in one register
Corporate collections move between floors, offices and storage, and the people who know where everything is move on. Keep one register everyone can trust.
Every work, every office
Create a location for each office, floor or storage facility and record where each work hangs. Automatic inventory numbers with your own prefix give every work an ID that matches its label, and status shows what is owned, on loan or sold.
- LocationsOffices, floors and storage, with the exact spot for each work.
- Inventory numbersAutomatic IDs with a prefix you set.
- StatusOwned, on loan or sold, so the register stays accurate.
Numbers finance and insurers can use
Record purchase price, market, replacement and insurance values in any currency, keep appraisals on file, and see the totals, with breakdowns by location and category, in collection analytics. Export the register as CSV for the fixed-asset system or as PDF for the insurer.
- AnalyticsTotal purchase, market and insurance values, with breakdowns by location and category.
- AppraisalsDated appraisals with reports attached.
- CSV exportThe fields you choose, ready for finance.
The story behind each work
Provenance, exhibition history, literature and condition notes are recorded with their documents, so the collection can be shared with staff and visitors, and handed over intact when the curator changes.
- HistoriesProvenance, exhibitions and literature with supporting files.
- ConditionCondition, conservation and materials notes.
- Contact sheetsPrintable sheets for walk-throughs and audits.
- Medium
- porcelain enamel on steel
- Location
- Residence — Library
- Acquired
- Contemporary Day Auction, May 2026
- Condition
- Excellent (2026 report)
- Hammer price
- $4,500,000
Setting up a corporate register
Most programmes start from an existing spreadsheet.
- 01
Import the list
Bring in the existing register as CSV, mapped to our fields.
- 02
Walk the offices
Photograph works and confirm locations with the mobile app.
- 03
Report
Export for finance, insurers and facilities, and keep it current as works move.
Built to outlast staff changes
- TagsGroup works by programme, theme or commission.
- Multi-currencyValues recorded in the currency of each purchase.
- Typed attachmentsInvoices, certificates and condition reports filed where they belong.
- Private roomsShare a selection of works and choose which details appear.
- Market emailsResults and upcoming sales for artists in the collection.
- Two-factor sign-inSMS two-factor authentication on accounts.
Questions from corporate art collections
How should a company keep track of its art?
Keep a single register with an inventory number, image, location and value for every work, plus the purchase and appraisal documents, and update it when works move. ArtCollection.io is built around that record.
Can we track art across several offices?
Yes. Create a location for each office, floor or storage facility and record each work's exact place in it.
Can inventory numbers match our existing labels?
Inventory numbers are generated automatically with a prefix you choose. Existing numbers can be imported from a CSV.
Can we export the register for our finance team?
Yes. Export a CSV with the fields you choose, or PDF reports and inventory tables.
Is there a mobile app for audits?
Yes. The iOS and Android apps show the full register with images, so you can check works on site.
Built for everyone who looks after art
- Private CollectorsCatalogue, value and protect what you own
- Family OfficesOne record of the family's collection
- Wealth ManagersBring clients' art into the wealth picture
- Estate PlannersInventories and values for succession
- Insurance ProvidersDocumented values for every insured work
- Art AdvisorsEvery client's collection in one place
- AppraisersComparables and records for every report
- Museums & InstitutionsCatalogue records and object numbers
One register for the whole collection
Start free, import the existing list, and move to Pro for unlimited works.